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Frequently Asked Questions

Everyone is asking.

  • Do you have more than one wedding going on at the same time?
    • Absolutely not!  All the attention is on you on this special day and we will never book another wedding on the same day. 
  • What is provided in your site fee?
    • Event space, day of set-up, day of clean-up, existing tables, existing chairs, standard house linens for buffet tables and rounds, house flatware, and house glassware.
  • Is there a day of coordinator provided in your pricing?
    • Once you have booked your event, the Special Events Manager will continue to work with you to finalize menus, numbers and floor plans for your event.  General guidelines and timing suggestions will also be provided by the Special Events Manager.  Coordination of photography, music, flowers, rentals, décor, and timing are the responsibility of a day of coordinator or someone you appoint to coordinate with your vendors.  To ensure a seamless event Tahoe Mountain Club suggests you hire a professional wedding coordinator for day of coordination.  Coordination and extended planning services can also be a valuable resource for any client.  We are happy to recommend local professionals for this service.
  • What do I need to rent on my own?
    • Any additional items you would like for your wedding are your responsibility.  Additional lighting, heaters, furniture, colored linens, tenting, farm tables, different chairs, and dance floors are examples. 

      A dance floor is required at the venue.  Tahoe Mountain Club rents a 12x12 or 15x15 dance floor.  Larger sizes must be rented through an outside rental company.
  • Can I add my own decorations to the venue?
    • We invite all of our clients to decorate.  Any decorations that you add to the space are your responsibility to set up and remove.  Anything left behind after the event period will be discarded by Tahoe Mountain Club.
  • Do you allow candles?
    • Yes!  All candles must be in glass containers to avoid fire hazards and damage to our property.  The use of candles with a flame is allowed on tables only.  Candles in any other locations, including sheppard's hooks, luminaries, and in other décor must be flameless LED.
  • When do our items need to be removed from the venue?
    • All items need to be removed from the venue immediately following the event.  Tahoe Mountain Club cannot be responsible for any items left over night.
  • What items are available to rent through Tahoe Mountain Club?
      • 12' x 12' dance floor:  $400
      • 15' x 15' dance floor:  $500
      • wedding arch:  $75
      • 30" cocktail tables
  • Do you have any sound equipment?
    • Tahoe Mountain Club does not provide sound equipment.  DJ's and Bands need to provide their own sound and extension cords.  A spider box may be rented from Tahoe Mountain Club for $100.
  • Do you allow outside vendors?
    • Yes, we will happily provide all of our clients with a preferred vendor list to make your planning process as seamless as possible.  You may hire vendors that are not on our list, but the Club does require that all vendors working on our property are fully insured.  Please speak with the Event Sales Manager for details.
  • Do you have a shuttle service?
    • Tahoe Mountain Club does not offer a shuttle service, but we have plenty of great local recommendations that you will find on our preferred vendor list.
  • Can we bring in our own food?
    • All food must be purchased through Tahoe Mountain Club with the exception of a wedding cake.  Outside catering is not permitted.  We offer plated options for up to 100 guests and buffet options for 50-225 guests.
  • Do you offer a tasting?
    • We happily offer tastings of the items you have selected for your event after a contract is signed.  Tastings are complimentary for two people and are available on four select dates during the year.  Please discuss date availability and bookings with the Special Events Sales Manager.
  • Can you accommodate special dietary needs?
    • Yes!  In order to provide the best possible service, any and all allergies, special dietary preferences, and restrictions will require assigned seating, seating place cards, or client designation of limitations, so as to limit the liability of the Club.  Please speak with the Special Events Manager to discuss your options.
  • Is there pricing for children?
    • There is no charge for meals for children under 4 years old.  Children between the ages of 4 and 10 receive a 50% discount on select menu items.  Please contact the Special Events Manager for details.
  • Can we bring in our own alcohol/keg? Bar requirements?
    • All alcohol must be purchased through Tahoe Mountain Club.  You may bring in wine with a $30 corkage fee per 750ml bottle.  Tax and service charge will apply.

  • Is there food and beverage minimum?
    • The food and beverage minimum is the minimum required purchase of a combination of food and beverage prior to tax and service charge.    A food and beverage minimum will be set per person based on guest attendance, time of year, and projected menu.  Corkage fees do not apply towards the food and beverage minimum.
  • When do you need our tentative and final guest count?
    • At the time of booking, you are asked to provide an estimated guest count.  Menu selection and updated guest count are required 30 days prior to the event.  The final guarantee is due 14 days before your wedding.
  • Will leftover food be boxed up after the wedding?
    • The California Health Code does not allow the club to box up left over food to go, and Tahoe Mountain Club follows this law for every event. 
  • Will there be a manager on site during the event?
    • Yes.  There will be a Banquet Manager and Restaurant Manager on site during setup and during your wedding.  Our managers will be focused on service staff, food, beverages, and timing of those services to ensure the highest quality of catering experience.
  • What do you require for deposit?
      • The initial deposit is 100% of the venue site fee before tax is added.  A non-refundable deposit will be required upon receipt of this contract in order to secure the event date.
      • The second deposit is 50% of your estimated food and beverage based on estimated attendance.  The payment is due sixty days prior to the event based on agreed menu.
      • The third deposit is the remaining of your estimated food and beverage based on estimated attendance. The payment is due thirty days prior to the event based on agreed menu.
      • Any remaining balance and supplemental charges will be due at the end of the event.
      • The initial deposit and all other payments required by this agreement are non-refundable and non-transferrable and will be applied towards the final bill for the event
      • Failure to make scheduled payments will result in the cancellation of the event by Tahoe Mountain Club and the Client will forfeit any payments made to date.
  • What is my wedding coordinator or myself responsible for?
      • Coordinate the wedding rehearsal
      • Provide Special Events Manager with day-of timeline 3 weeks prior to the event
      • Coordinate wedding ceremony and reception timing
      • Place out all décor and personal items including programs, place cards, favors, and flowers
      • Coordinate all details between hired vendors
      • Collect any personal items at the end of the event

Contact our Special Events Department at (530) 550-5094 or send us an email.

Want to know more?

Contact our Special Events Department at (530) 550-5094 or send us an email.

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